all year round

Your committee needs you! The more of us to organise things, the smaller the jobs. We meet half a dozen times a year over zoom and our committee are fantastic. Please join us. Talk to us at the weekend, it’s an easy and very rewarding thing to be part of.

the week of the event

Thursday

There will be activities going on throughout the day, if you are available to help, please speak to Phil. Otherwise we will have a meeting at 7-30pm at Imperial Sports Ground - a quick catch up and the all important hugs! Then we are off - with a brief rundown of what is about to hit us and then as much as we can do to get things set up for the weekend. If you wish to come to the venue before 7.30pm we would love to see you.

Friday

From about 9am there will be bodies at the venue setting up. Tasks will include setting up the marquee- emptying the vans of the kit, setting up the kitchen area (Ben), the office (Kate) and the fields for camping and playing (Phil).

Things to set up include gazebos, lights, nets, tables and chairs in the marquee, power, speakers, signs, notice boards, bins and much more.

Grab some food as and when you are hungry from the marquee.

Players/campers will be allowed on site from 3pm, anyone arriving earlier can park elsewhere until then.

Arrivals gazebo will be set up ready and then from 3pm until about midnight, our guests will arrive.

Depending on what time you are with us, you will be given a voucher to get some food from any of the mobile vendors or the main venue for your evening meal.

Drinks are available in the marquee at all times.

Saturday

Gates open again at 7.30am. Saturday arrivals will want to get sorted before play starts at 9am, so if you are on the early shift, get some brekkie and a drink before heading out for arrivals.

Manor Farm car parking needs supervising until about 10am

Courts should be getting set up, folders and whistles, ready for the days activities

Captains meeting is 8.30am outside the marquee, team/player registrations happen then

General maintenance is then done to keep games going, to manage results, sell t-shirts and generally ensure everything runs smoothly.

Lunch at 12-30

Afternoon tea at 3pm

Games should slow down around 5-6pm and then the office is super busy collating all the scores to determine who plays where on Sunday

We will eat together at about 7.30-8pm.

There will be a disco at the main venue, grab a drink, relax, have a dance and shake off the day

Sunday

Gates open again at 7.30am. Day arrivals at Manor Farm can park themselves, so it’s a redirect affair at the main gate.

Captains meeting at 8.30am and they are off again, general maintenance, result processing etc.

Lunch at 12-30

Afternoon tea at 3-30pm

From about 3pm the games will slowly start to finish; Kate and her team will be busy processing the results to prepare for the presentation of trophies/awards.

At this point - clear up/break down will begin. Anything we can start to pack away, without it seeming like we are to our guests, will start to be broken down and set aside ready for packing away.

IMPORTANTLY from 5-7pm we need as many pairs of hands as possible to get everything packed away into the vans so we can all get home and collapse!

Monday

Empty the vans back into the lock up (Phil)

Then sleep for a week :-)